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SECRETARIAT OF THE PACIFIC COMMUNITY
POSITION DESCRIPTION
GRANT COORDINATORPUBLIC HEALTH DIVISION
The Public Health Division (PHD) focus on supporting and expanding in-country efforts to address health and non-health determinants of a healthy Pacific Islands community through four broad objectives:
1. Combat and reduce the overall impact and burden of diseases
2. Increase the capacity of Pacific Islands countries and territories (PICTs) to address non-health-sector determinants of health
3. Contribute to strengthening national health system
4. Increase the efficiency and impact of interventions
After a period of very rapid growth, the Public Health Division now has staff based in Noumea, Suva, Pohnpei, Honiara and Vanuatu.
The primary focus of PHD is to provide technical assistance and to implement programmes in support of countries own priorities and plans. Its “business model” has expanded substantially in recent years. An increasing amount of PHD work now involves grant management.
The organisational structure of the Public Health Division has undergone a restructuring in order to better support the implementation of the new strategic plan (PHD SP) 2010-2014 and strengthen its whole of health approach.
The new structure will have three functional units: 1) Disease Surveillance, Research, and Control; 2) Health Advancement; and 3) Grant management. It will also include two support teams under the Office of the Director: 1) Management Support and 2) Monitoring and Evaluation. Additional information on PHD and the Division’s strategic plan is available at
http://www.spc.int/php.
PHD GRANT MANAGEMENT UNIT
In recent years an increasing amount of PHD work now involves grant management. PHD has increasingly become a conduit to channel funds to countries, including to government and civil society organisations. In 2011, grants to countries are budgeted at round USD 15 million, with the main funding streams coming from the Global Fund to Fight AIDS, Tuberculosis and Malaria, the Australian Governments Overseas Aid Programme and the New Zealand Aid Programme.
The Grant Management Unit (GMU) is a facility within PHD set up to manage public health-related grants to sub-recipients including PICTs, non-governmental organisations, regional organisations and civil society organisations in a harmonious and coordinated way. The unit will adopt and advise on best grant management practices and enhance overall PHD capability for harmonised and high quality management of programmes and projects. GMU comprises three teams: 1) the Grant Coordination Team, 2) the Finance Team and 3) the Procurement and Supply Management Team.
The Grant Coordination Team has the responsibility for the day-to-day operational, strategic and pragmatic management (including risk management strategies) of the PHD grant portfolio. All Grant Coordinators and Grant Officers bring grant management, project management and systems improvement expertise to GMU and PHD.
Working under the leadership of the Grant Coordination Team Leader, Grant Coordinators will be assigned responsibility for managing a portfolio of grants in one or more Pacific Island Countries and Territories to maximise grant utilisation, grant implementation, and impact as well as verification to ensure compliance with donor requirements, while improving the alignment of funds and reporting process with national systems. Normally, the portfolio will comprise of grants from more than one funding stream and disease component within a particular country. The Grant Coordinators ill liaise internally with other members of GMU, with technical staff in other units within the PHD and staff of other programmes within SPC that are implementing discrete activities in support of the grants. Externally, they will liaise with Ministry of Health staff, as well as civil society organisations and other agencies (both at the national and regional level) that contribute towards the implementation of grants at the country level.
The overall scope of the role, and in particular the internal and external working relationships at SPC, may be affected as a result of ongoing organisational reform.
• Oversee a portfolio of grants across one or more countries and territories and ensure grant implementation is in line with agreements and funding and aligned with national plans and priorities
• Build the human, financial and systems capacity of national implementing partners to transparently and systematically utilize donor funding to achieve national programme outcomes in line with agreed workplans
• Contribute to initiatives to increase country and partner planning for, and evaluation of, efforts to reduce gender- and sexual orientation-based barriers to achieving universal access to services
• Contribute to the preparation of periodic financial and programmatic reports to donors on grant performance
• Develop activities with partners, governments, administrations and other regional organizations to foster multi-sectoral approaches to public health and health determinants
• Ensure timely completion of grant signature, commencement, and grant-renewal documentation by country and other implementers in PICTs
• Verify and monitor grant recipients’ programmatic performance and financial reporting on the implementation of health programmes, and recommend appropriate actions and financial disbursements based on performance-based programme management
• Under the leadership of the Team Leader, contribute to the establishment and/or strengthening of controls by SPC and country and regional implementing partners to ensure routine compliance with donor requirements
• Provide proactive, strategic contributions to regional efforts to increase overall value for money in common procurement and supply management needs for PICTs under donor-funded programmes
• Support countries in the development of new project and programme proposals for funding consideration by donors
QUALIFICATIONS AND EXPERIENCE
Essential
Ø Graduate qualification in a field relevant to the position (public health, management or international development), or a minimum of eight years’ experience in roles that demonstrate professional equivalence.
Ø Background knowledge in public health (specifically HIV/STI knowledge based on academic and/or work experience).
Ø At least five years’ experience in grant management or project management in a developing country that includes contracting, accounting and financial management responsibilities.
Ø Experience in design and evaluation of major development projects.
Ø Demonstrated skills in cross-cultural communication (written and oral) and teamwork with people from different cultural and educational backgrounds.
Ø Experience in dealing with senior level officials on issues requiring tact and diplomacy.
Ø Excellent organisational skills.
Ø Demonstrated negotiation skills.
Ø Willingness to travel and undertake overseas assignments in SPC countries and beyond.
Ø Computer skills using Microsoft Office Word, Excel, PowerPoint and Outlook.
Ø Professional fluency in oral and written English.
Desirable
Ø Experience working on a public health project or programme in either a government department or civil society, ideally in a Pacific Island setting.
Ø Grant making/grant management experience.
Ø Financial management experience.
Ø Experience working with development partners.
Ø Knowledge of disease areas such as malaria, tuberculosis, non-communicable diseases, and vector borne diseases.
Ø Training experience.
Ø Demonstrated work experience working with vulnerable and at-risk groups.
Ø A working knowledge of French.
SALARY, TERMS AND CONDITIONS
SALARY AND ALLOWANCES
The position is in band 11 of SPC’s salary scale.
Salaries for staff recruited internationally are set in SDR (special drawing rights) and paid in the local currency (i.e. the Fiji Dollar, FJD, in Fiji Islands). As per SPC’s 2011 salary scale, the salary range for this band is SDR 2,553–3830 per month. At prevailing exchange rates, these amounts convert into approximately FJD 7,498–11,248 per month (USD 4,000–6,100; € 2,900–4,400).
An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration being given to experience and qualifications.
The organisation subsidises housing. A housing allowance of 75 per cent of the total rental, up to a limit of FJD 2,625 per month, will be provided. The minimum housing allowance payable is FJD 1,170 per month.
In addition, an establishment grant will be payable to non-residents of Fiji Islands. Where appropriate, other allowances such as an education allowance may be payable.
While SPC remuneration is not subject to income tax in Fiji Islands at the present time, this status is currently under review by the Government of Fiji Islands. Any change in this status will apply to Fiji nationals.
PROVIDENT FUND
The appointee will be eligible for membership in SPC’s Staff Provident Fund. Staff members contribute eight per cent of their base salary, to which SPC adds a matching contribution.
TENURE
The appointment is for a period up to 30 June 2013, with the possibility of renewal for a further period, depending on performance and continued funding availability.
DUTY STATION
Suva, Fiji.
LEAVE
Annual leave will accrue at the rate of 25 working days per annum. Sick leave is 30 working days per annum.
MEDICAL BENEFITS
SPC’s Staff Medical Insurance reimburses doctor fees, cost of prescribed medicines, surgical and hospital costs, etc. up to certain percentages and limits. Supplementary medical insurance is available to increase these percentage reimbursements and limits.
FARES AND REMOVAL EXPENSES
For an appointee recruited outside of the Fiji Islands, the cost of air fares by the most direct and/or economic route for the appointee and recognised dependants, and reasonable removal expenses by sea of personal and household effects, will be met by SPC on appointment and termination.
COMPUTING ENVIRONMENT
SPC has a standardised computing environment based on Microsoft Office running under Microsoft Windows.
SMOKE-FREE ENVIRONMENT
Smoking is not permitted in the work place.
EQUAL OPPORTUNITIES
SPC is an equal-opportunity employer. Recruitment is based entirely on merit, but in cases where two short-listed candidates are ranked equal by the selection committee, preference will be given to Pacific Island nationals.
APPLICATION PROCEDURES
The closing date for applications is 31 May 2011.Applicants who cannot access the online recruitment system may send their documents to: Director-General, Secretariat of the Pacific Community, P.O. Box D5, 98848 NOUMEA CEDEX, New Caledonia or submit them by fax (+687 26 38 18) or email (
spc@spc.int, preferably as an electronic attachment in Microsoft Word format).
Иногда даже Тур Хейердал напивался и переедал.