United Nations Development Programme
Terms of Reference
Project Name: Enhancing Resilience of Rural Communities to Flood and Drought-Related Climate Change and Disaster Risks in the Ba Catchment Area of Fiji
Title of the Consultancy: Project Development and Catchment Adaptation SpecialistObjectives: The Consultant is expected to formulate a full project proposal for submission to the Adaptation Fund Board (AFB) in close consultation with Department of Environment, other relevant ministries, national stakeholders and UNDP in Fiji.
Background:
1. The Department of Environment (DoE) requested UNDP to assist in formulation and implementation of a project to implement Climate Change Adaptation and Disaster Management priorities, in its capacity of Multilateral Implementing Entity accredited to the Adaptation Fund. Currently pilot-scale adaptation activities is being addressed through the regional Pacific Adaptation to Climate Change (PACC) project (UNDP-GEF funded and implemented by SPREP), as well as set of community based adaptation projects (financed through UNDP-Small Grants Programme). Nevertheless, there is an urgent need to replicate and upscale the implementation of adaptation measures throughout the country, and further strengthen policy and institutional capacities. The AF project will build on and systematically analyse past adaptation experience, linking with a range of existing initiatives (such as PACC, SNC, SLM, SGP and others).
2. The government through UNDP has prepared and submitted a project concept that was approved by the AF Board during its 23 June 2011 meeting with comments to be addressed during the preparation of the full proposal. The approved project concept is attached.
3. The Project Development Adaption Specialist is expected to support preparing a full project proposal to be submitted to AFB aiming at the October 10, 2011 submission date. It is noted that AFB could revise the target date, in which case it will be communicated to the consultant immediately.
Travel: 2 trips to Fiji (formulation meetings and consultations with national stakeholders and Local Project Appraisal Committee meeting during August for the AF proposal), 1 week each.
Scope of work / Expected Output / Timelines:
1. Under the overall supervision of the Resident Representative of the UNDP Fiji Multi-Country Office (MCO), and the direct guidance from the Environment Team Leader as well as the Regional Technical Advisors for Water and Climate Change Adaptation, the Consultant will facilitate stakeholder consultations in order to formulate a full project proposal. The Consultant will work in close collaboration and consultation with MECC and other relevant ministries and their designated staff in Fiji.
2. Stakeholder consultations will involve a formulation workshop in mid-August, a Local Appraisal Committee (LPAC) meeting in end-August, and direct meetings with relevant institutions as appropriate.
3. The output of the assignment is a full project proposal for Fiji, compliant with AF and UNDP requirements, to be submitted to the Adaptation Fund Board by October 10, 2011 or earlier.
4. The consultant is expected to assist in addressing any review comments received from the AF Board, and revise the proposal accordingly for resubmission previous to the AF Board meeting in October 2011.
Specific Tasks:
With close consultation with Government counterparts, UNDP and other relevant stakeholders, the consultant will perform the following tasks:
1. Facilitate the coordination of a national project formulation team with high level technical focal points from the relevant ministries and departments, NGOs, CBOs, academia, UNDP and development partners present in Fiji, considering existing coordination mechanisms (such as the National CC Country Team).
2. Facilitate stakeholder workshops and consultations, including those at the proposed project site
3. Undertake site assessments to provide information and basis for the preparation of the detailed full project proposal.
4. Formulate the full project proposal, building on the approved project concept:
a. Define project background information including problem statement, causes and barriers;
b. Define project components and budget table;
c. Draft selection criteria of pilot sites for the activity of community adaptation initiatives and facilitate stakeholder discussions for site selection;
d. Conduct capacity needs assessment for institutional strengthening to support climate resilient policy frameworks in the sectors involved;
e. Formulate Part II, Programme Justification of the proposal, especially:
Detailed description of activities under outputs and outcomes;
Socio-economic and environmental benefits;
Cost-effectiveness of the proposed programme;
Coordination with related initiatives;
Consultations and stakeholder engagement;
Full cost of adaptation reasoning.
f. Complete the implementation arrangement section including project management structure (in line with existing institutional structures and coordination mechanisms, and including project support staff needed), risk management and M&E plan in the latter cases ensuring they are in full compliance with UNDP POPPs rules and regulations.
g. Ensure that gender mainstreaming is fully integrated into project outcomes, outputs and activities and a solid approach to communications and advocacy developed to ensure that the project is well understood by the target beneficiaries (i.e. men, women and youth).
h. Prepare a strategic results framework including milestones, targets and indicators (based on components table) and following AFB guidelines and approved projects.
i. Prepare a budget table specified at the output level.
j. Address any review comments sent by AF Board on the submitted proposal, previous to the AFB meeting in October 2011.
Duration of the Contract:
Approximately 30 days.
Reporting Requirements:
1. The Consultant should submit a first draft of the Fiji AF project proposal by third week August 2011, a revised draft for LPAC meeting by end-August and the final proposal by early September.
2. The Consultant should submit a formulation report within one (1) week after the formulation workshop is conducted.
3. The Consultant should submit a LPAC meeting minutes within one (1) week after such meeting is conducted.
4. All reports should be addressed to the Resident Representative.
Fee Proposal:
The applicant is requested to provide a proposal or quotation of the fees/cost for the services which will be rendered. The fee proposal should consist of:
1. Daily or monthly rate;
2. Cost of 2 trips: 1 week duration each to Fiji;
3. Cost of any other procurement of goods or services needed to be undertaken during the assignment (if any); and
4. Another overhead cost associated to the assignment (if any).
Payment Schedule:
1. 20% paid upon receiving first consultation mission report;
2. 50% of the contract amount will be paid upon submission of the draft full project proposal;
3. 20% of the contract amount will be paid upon the submission of final proposal; and
4. 10% upon submission of final revised proposal to AF Sec.
If unexpected international/local travel is ordered by UNDP, the DSA (UNDP rate) will be paid during the mission.
Depending on any emerging tasks additional to the project scope and duration describe here, there is a possibility to extend the current contract, based on subsequent agreement between the government, UNDP and the consultant.
Competencies:
1. Demonstrated knowledge and skills to develop environment and climate change project proposals;
2. Good understanding of climate change and development issues in the Pacific and in Fiji;
3. Experience in coastal adaptation & protection measures, watershed management and related policy and planning processes;
4. Sound knowledge on project and logical framework development;
5. Familiarization with AFB/GEF/UNDP project procedures highly desirable;
6. Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different backgrounds;
7. Excellent communication skills, reporting with ability to express ideas clearly, concisely and effectively, both orally and writing;
8. Computer literacy in full Microsoft Office Package and web browser capability; and
9. Ability to take initiative and to work independently, as well as part of a team.
Required Skills and Experience
1. An advanced degree (post graduate or Masters level) in environmental management, catchment management or the field relevant to the objectives and expected outputs of this assignment;
2. At least 5 years of experience in project formulation in the Climate Change, catchment management or environmental/resource fields;
3. A good understanding of climate change, catchment management and environment issues and community development in the Pacific and in Fiji;
4. Excellent written English; and
5. Knowledge of UN system is an asset.
Inputs from the Consultant:
The Consultant is required to have his/her own computer for the consultancy, and availability to travel to Fiji.
Submission:
1. The applicant should submit his/her CV including the names and contact information of referees for reference check, and a cover letter that expresses the interest on this Consultancy, relative strength on this work, and financial proposal for the consultancy.
2. Due Date: 29th July 2011Contact Address: Ms. Emma Mario, Officer-in-Charge, Environment Unit
emma.mario@undp.org Cc. Mr. Jose Padilla and Gabor Vereczi, Regional Technical Advisers
jose.padilla@undp.org;
gabor.vereczi@undp.org
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