- SENIOR MANAGEMENT AND INSTITUTIONAL ADVISOR
- Civil/Structural/Water ENGINEER-
TERMS OF REFERENCE
SENIOR MANGEMENT AND INSTITUTIONAL ADVISOR
Increasing Resilience to Climate Change and Natural Hazards
Solomon Islands
Background
The Solomon Islands Government (SIG) has sought World Bank assistance in preparing a Community Resilience to Climate Change and Disaster Risk in Solomon Islands (CRISP) project with grant financing from the Global Environment Facility and The Global Facility for Disaster Reduction and Recovery. The Solomon Islands Government (SIG) has received a grant from the Japanese financed Policy and Human Development Fund (PHRD) administered by the World Bank, to pilot a number of activities to increase resilience to climate change and natural hazards that will inform the larger project design and implementation.
The PHRD grant has four components (i) Coordination between Climate Change Adaptation (CCA) and Disaster Risk Reduction (DRR) Institutions to enhance the integration of CCA/DRR in government policies and operations; (ii) strengthening of climate and disaster risk information and communication; (iii) community driven climate change adaptation and disaster risk reduction pilot investment activities; and (iv) project management, monitoring and evaluation.
The PHRD grant project was approved in 2012 for implementation over four years and is be implemented by the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM). The project will require close coordination and partnership with several ministries and agencies.
To support project implementation MECDM has identified that they will require the services of a number of specialized staff to be part of a project management team. The team will be responsible for project implementation, management, administration, reporting and monitoring and evaluation functions. The work of the project management team will require sustained high-level attention to planning and coordination of project components and activities, timely procurement of necessary technical assistance (TA), extensive liaison with other ministries and technical specialists within government, close management of finances, and effective use of project resources to achieve project objectives. This team will be integrated within MECDM and accountability for the project rests with the Permanent Secretary of MECDM.
MECDM is seeking an experienced Senior Management and Institutional Advisor to support this Grant, be a key member of the project team on a short term basis and provide extensive support, training, coaching and mentoring to the Project Coordinator (PC). The PC based in Honiara will be responsible for overseeing the successful implementation of all project components, the overall management administration and oversight of all project activities and fiduciary and reporting requirements they will also be required to take an active leadership role in the Project Management Unit (PMU) for this Grant. The PC will work collaboratively with the two key agencies within MECDM tasked with the implementation of the grant activities – the National Disaster Management Office and the Climate Change Division. He/she will be responsible for ensuring that there is overall coordination amongst the different stakeholders including other line ministries and donor agencies.
PMU staff and consultants, including a Finance Officer and a Procurement Officer, administrative staff and technical specialists, will report directly to the PC who will provide management and leadership oversight and support to his/her team.
The Senior Advisor will work closely with the PC and will report to the Permanent Secretary of MECDM. The Senior Advisor will be responsible for the following activities:
Activities
Governance, Leadership and Development
· Establish the Project Coordinating Committee (PCC) and facilitate discussions to guide the development of standard operating procedures for this committee;
· Provide guidance to PC on alignment of the CCA/DRR priorities. Ensure strong and functional relationships with other relevant Line Ministries or agencies. Hold regular meetings and undertake required follow up on project related matters. Identify training required to strengthen the alignment;
· In collaboration with the PC, engineering consultant and the RDP team establish linkages between MECDM and RDP to ensure strong coordination and implementation of the pilot investments; and
· Support the PC in oversight and management of all elements of the PMU, to identify any skills and/or training gaps and to develop a training plan to enhance PMU staff skills and ministry staff skills as appropriate.
PMU Establishment
· Assist and support the PC to establish the PMU with relevant processes and systems developed to enable the PMU to carry out its role efficiently and effectively and ensure the PMU meets all legal conditions and covenants required of the grant including but not limited to (i) the development of a project operations manual (POM) (ii) the delivery of a pilot operations manual (to be developed by the Engineering Consultant) (iii) prepare and develop work plans for grant implementation of all components of the project (iv) recruitment of project positions (v) development of a semi-annual report format and delivery of the first report and (vi) ensuring a financial management system for the project is established;
· Support the PC on their responsibility for monitoring and evaluation (M&E) activities of the Project includingestablishing key indicators and methods in which to track, report and monitor the status; establish M&E system within the PMU;
· Provide guidance to PC on his/her responsibility for communication activities for the Project including drafting a basic communication plan that outlines methods to describe, promote and communicate the project objectives and implementation of the plan;
· Support the PC to prepare regular status reports to MECDM management, PCC or other stakeholders as required;
· Ensure personal development plans are established for the PMU staff and, through collaboration, prepare a personal development plan for the PC as a project leader. Provide ongoing coaching and mentoring for the PC.
· Assist the PC to establish a Project filing system and ensure that files (including electronic files and data) are stored securely in an orderly and timely manner and are regularly backed up; and
· Perform any other tasks deemed necessary by the Permanent Secretary of MECDM in relation to the Project
Key Deliverables
· Project Operations Manual
· Visit reports (with actions and recommendations) within 5 days of each country visit
· Establishment of the PCC; Drafting of standard operating procedures for the PCC and the scheduling of at least one meeting of the PCC
· Work plan
· Training plan and training budget for the PMU staff
· Personal development plan for the PC
· Established processes for working with RDP on pilot investments and facilitate discussions to produce a methodology for working with communities to identify risks and needs.
Qualifications and Experience:
Minimum Requirements
· At least 10years of applied experience in climate change and disaster risk management in a leadership role with at least two (2) years of developing country experience
· Post-graduate degree in a relevant discipline
· Knowledge of and experience in engineering principles and practices
· Demonstrated ability to work in a team and significant leadership experience
· Experience in development consultation
· Significant experience in establishing government institutional arrangements working at an executive level
· Excellent interpersonal communication skills relevant to government and international forums;
· Excellent writing skills and ability to prepare clear, concise reports in English and demonstrated ability to make clear and structured presentations to a broad range of audiences
· Demonstrated ability to work under pressure, to manage multiple deadlines and to pay attention to detail ensuring accuracy in outputs
· Competent in the use of computer applications, especially MS Word, Excel and PowerPoint
· The successful candidate must have a proven track record in organizational and strategic planning and delivery of results
Desirable Requirements
· Previous experience in developing countries on similar assignments, particularly working in the Solomon Islands risk context, will be an advantage
· Previous experience working with World Bank processes will be an advantage
Inputs
The assignment is for 50 days broken down as follows:
· In country support (3 inputs as required) 44 days
· Out of country support (preparation/follow up/advice) 6 days
Potential Extension
Without obligation, notice is given that,for the right candidate, the governance, leadership and development role of this assignment might be extended to support a wider program of work subject to securing and committing additional funding.
TERMS OF REFERENCE
Civil/Structural/Water ENGINEERIncreasing Resilience to Climate Change and Natural Hazards
Solomon Islands
Background
The Solomon Islands Government (SIG) has sought World Bank assistance in preparing a Community Resilience to Climate Change and Disaster Risk in Solomon Islands (CRISP) project with grant financing from various sources. The Solomon Islands Government (SIG) has received a grant from the Japanese financed Policy and Human Development Fund (PHRD) administered by the World Bank, to pilot a number of activities to increase resilience to climate change and natural hazards that will inform the larger project design and implementation.
The PHRD granthas four components (i) coordination between Climate Change Adaptation (CCA) and Disaster Risk Reduction (DRR) Institutions to enhance the integration of CCA/DRR in government policies and operations; (ii) strengthening of climate and disaster risk information and communication; (iii) community driven climate change adaptation and disaster risk reduction pilot investment activities; and (iv) project management, monitoring and evaluation.
The PHRD grant project was approved in 2012 for implementation over four year. It is being implemented by the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM). The project will require close coordination and partnership with several ministries and agencies.
To support project implementation MECDM has identified that they will require the services of a number of specialized staff to be part of a project management team. The team will be responsible for project implementation, management, administration, reporting and monitoring and evaluation functions. The work of the project management team will require sustained high-level attention to planning and coordination of project components and activities, timely procurement of necessary technical assistance (TA), extensive liaison with other ministries and technical specialists within government, close management of finances, and effective use of project resources to achieve project objectives. This team will be integrated within MECDM and accountability for the project rests with the Permanent Secretary of MECDM.
MECDM is seeking an experienced Engineer who has the ability to apply a pragmatic and practical approach to support the implementation of component 3 – small scale community investmentsto be a key member of the project management unit. The Engineer will work closely with a national Engineer for the contract period and will provide training and hands on mentoring and guidance to the National Engineer. The Engineers will also work closely with the Rural Development Project (RDP) team to ensure alignment of the two programs and the integration of the risk mitigation measures. The Engineer will also be responsible for the development of a Pilot Operations Manual, which will specify the methodologies, processes and procedures for all investments activities in the rural communities.
Reporting and Functional Relationships:
This positionreports to the Project Coordinator (PC).
The Engineer will work closely with other engineers, technicians, supervisors and community helpers and community members in the field when necessary. The Engineer will also work collaboratively with the project management team in MECDM and the Project Coordination Unit of RDP in MDPAC counterparts from MECDM,line Ministries, and the Provincial Government as applicable.
Reporting Staff:
No staff directly report to this position, however theEngineer will be required to supervise and coach other technical staffon the project.
Responsibilities and Tasks
Pilot Operations Manual (PLOM)
·Lead the preparation of the Pilot Operations Manual (PLOM), a manual that describes all aspects of the methodologies, procedures, personal rolesand forms used to deliver rural investments under the project. This manual will be closely based on that currently used for Component 1 of the RDP, but will incorporate:
(i)Community Based Disaster Risk Management (CBDRM) and Vulnerability and Adaptation (V&A) risk assessment procedures used by MECDM
(ii)processes that will allow data, including maps, collected in the field to be fed back into the data systems to be developed under Component B of the project
(iii)lessons learned and recommendations emerging from the RDP, gathered among other things, from field trips of selected RDP sub-project sites, discussions with community stakeholders and field operators, implementation review reports, and discussions with staff involved in leadership and implementation of the RDP.
Rural Investments
Under the supervision of the Program Coordinator (PC), provide technical support to the Sub-Project Teams at the community and provincial level for the technical appraisal and supervision of the implementation of the investments to be carried out under the project. The Engineer will:
· take a practical approach to the rural investments and take into consideration the community driven nature of the rural investments, he/she will be responsible for providing:
(i)Design, costestimating, documentation support for assigned sub-projectsinvestments in the Provinces;
(ii)other technical support on sub-project appraisal as required;
(iii)advice and technical guidance to the sub-project implementation committees (SICs) as necessary;
(iv)training of contractors and SICs on construction standards and procedures;
(v) supervision(or organize supervision) of sub-project works undertaken under the project; and
(vi)liaison and coordination with stakeholder line Ministries and Provincial Government representatives on any relevant technical issues.
·Develop standard drawings, specification and other documentation for representative designs and construction details that complement standards already developed under the RDP and include the information gathered from the CBRDM and V&A tools and which can be used on sub-projects with minimal site-specific adaptation;
·Supervise the process of applying the measures to mitigate sub-project’s potential socio-environmental impacts to ensure that requirements of the Environment and Social Management Plan (ESMP) are met. The mitigation measures applied should include community consultation, engineering design (including bill of quantity and cost estimation) performed by the project engineer during design phase, and/or the construction practices specified in relevant project document and performed by the builders and benefited community during construction phase in order to avoid or reduce the environmental impacts or risks mentioned in the ESMP.
·As appropriate, work closely with the Provincial Works Divisions, the Rural Water Supply and Sanitation (RWSS) and other relevant service providers to review and advise on technical designs of sub-projects;
·Ensure coordination between MEDCM, the Provinces and applicable Ministries at the technical level;
·Assist in the collection and preparation of monitoring and evaluation data;
·Work with other engineers on the project to create a personal development plans to facilitate their professional growth; and
·Other tasks as instructed or delegated by the Project Coordinator.
Key outputs
·Pilot Operations Manual (PLOM) – within 4 weeks of commencement
·Annual Work Program and budget for investment activities – within 4 months of commencement
·Designs, drawings, cost-estimates, bills of quantities, specifications and other sub-project documentation;
·Personal development plan(s) for any project engineer assigned to be coached/mentored – within 6 months of commencement
·Site observation and photographic records of sites for environmental assessment; and
·Progress reports as requested.
Qualifications and Experience:
Minimum Requirements
·Degree in engineering specializing in civil/structural engineering, or water engineering with some current structures experience;
·At least eight (8) yearsof international experience in engineering design/construction relevant to the type of investment work to be undertaken under the project, with at least two(2) years of developing country experience
·Demonstrated experience in community engineering
·Demonstrated experience in risk management/reduction in an engineering context, and application of seismic design principles
·Excellent communication and inter-personal skills;
·Able to make clear and structured presentations to a broad range of audiences;
·Excellent writing skills and ability to prepare clear, concise reports;
·Demonstrated ability to work under pressure, to manage multiple deadlines and to pay attention to detail ensuring accuracy in outputs;
·Demonstrated preparedness to be adaptable and to learn and apply new systems and approaches;
·Willingness to travel frequently to the Provinces and live within villages when required;
·Demonstrated ability to work effectively as part of a team to meet deadlines and project objectives;
·Competent in the use of computer applications, especially MS Word and Excel;
·Fluent in written and spoken English;
·Demonstrated ability to work in a multi-sector team and to interact with partners of different background (villagers, provincial works departments, NGOs, private sector, Government agencies);
·Preparedness to develop a working understanding of spoken Solomon Islands Pijin.
·Willingness to provide mentoring, training and coaching to national counterparts
Desirable Requirements
·Registration as a chartered engineer (or equivalent) in a developed Country
·Recent relevant experience in World Bank or other donor funded projects;
·Good knowledge of field conditions in the Solomon Islands;
·A valid driver’s license; and
·Ability to communicate effectively in Solomon Islands Pijin.
Duration of the Position
The position is full time for one (1) yearsubject to a probationary period of three (3) months. The contract period maybe extended by mutual agreement subject to satisfactory performance of the candidate and based on the needs of the project.
For both positions:.
CVs and expressions of interest should be sent to Douglas Yee (
d.yee@met.gov.sb) and Chanel Iroi (
c.iroi@met.gov.sb) by March 15th.
Please note: applicants are requested to reference 'PHRD' and the position they are applying for in the subject line of emails.
Иногда даже Тур Хейердал напивался и переедал.